Planned preventative property maintenance

Planned preventative maintenance schedules defined tasks before failure, using information about the property, its assets, risks and manufacturer requirements. Black & White Property Services considers proportionate scheduled work for business premises, landlords, property managers and suitable domestic properties.

Start with the property

Provide the property details, assets where known, maintenance history and existing records. Identify access arrangements, responsibilities and operating constraints. These help establish a practical programme instead of assuming that the same calendar suits every property.

Agree the schedule

The schedule should identify the tasks, intervals, access arrangements and information expected when work is completed. Direct or specialist delivery is agreed for the instruction, subject to the required competence, capacity, insurance and permissions.

A programme does not guarantee that equipment will never fail or that every statutory duty is included. The scope and suitability need to be clear for the property and the work accepted.

Keep useful records

Depending on the agreed scope and information available, records can include:

• Asset tasks and the reasons for their intervals.
• Attendance and completion information.
• Limitations or tasks that could not be completed.
• Defects and separately quoted remedial work.

Unresolved defects need a follow-on decision rather than being hidden by a completed visit. Review maintenance options, browse services, or contact us with the property and maintenance requirement.